Drupal CMS: Editing roles and publishing
Learn about editing roles and publishing in Drupal.
Differences in Drupal editing roles
A new Site Owner role has been introduced on Drupal from March 2021 along with some changes to other roles. If you are a Site Owner please refer to our how-to guide for Site Owners.
There are now three editing roles in Drupal:
- Site Owner
- Web Content Manager (formally Senior Editor)
- Contributor (formally Author)
Note: Only the titles have changed for some roles, the permissions remain the same for all roles.Â
The Site Owner has overall responsibility for the site. The website owner is usually the Faculty Communications Manager, departmental manager or head of department.
Web Content Managers will have some responsibilities for their site, including providing advice and cascading information to Contributors.
Drupal role | Can | But can NOT |
---|---|---|
Site Owner | administer user accounts by granting and removing editing access, create and publish content, edit all areas of the website, oversee the workflow, set up some redirects, control certain design elements, add pages to menus | set the homepage; change the layout of teasers from having the title above or below the image on landing pages - see for an example of where they have the title above the image rather than below. Contact the to set homepages and change the layout of teasers. |
Web Content Manager | create and publish content, edit all areas of the website, oversee the workflow, set up some redirects, control certain design elements, add pages to menus | set the homepage; change the layout of teasers from having the title above or below the image on landing pages - see for an example of where they have the title above the image rather than below. Contact the to set homepages and change the layout of teasers. |
Contributor | edit pages | set the homepage; change the layout of teasers from having the title above or below the image on landing page, edit landing pages, publish pages; add pages to menus; add a site banner |
How to publish content
- Web Content Manager: For a Web Content Manager to publish, you need to choose 'Publishing options' from the left-hand menu when in editing mode, then choose 'published' and then 'Save'.
- Contributor: In order to publish, you will need to choose 'Needs review'. Their work will then be moderated by an Web Content Manager and when approved, it will be published by the Web Content Manager.
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